Most of the time, moving professional relations are simple, undemanding, and clear from beginning to end. Mistakes occur, although, in most circumstances, they are only hiccups in an otherwise seamless operation. Even the most sensible companies, however, are not exempt from disputes. Anyone who owns a moving company understands that commercial conflicts can emerge at whichever point. However, there are proven ways to avoid commercial disputes as movers, and we bring you a guide to help you along.

Ways to avoid commercial disputes – a guide

You can avoid most business disputes if the parties consider and agree upon how they wish to handle a variety of potential scenarios early in their commercial interactions.

A written agreement can assist parties in avoiding confusion regarding their respective rights, responsibilities, and liabilities. In effect, the procedure might aid in the clarification of the company objectives. And, if a problem occurs, it provides a source of truth for all parties to refer to when someone struggles to keep their end of the bargain.

Court action should always be the last option. So, if you’re on the verge of a disagreement, keep reading — our professionals at Movers Development have compiled a list of best recommendations for preventing commercial disagreements.

Operate your business in accordance with a contract

Person signing a contract.
Having a solid contact can save you a lot of trouble.

When starting a business relationship with another party, ensure you have a signed contract that defines the whole scope of your collaboration. Before delivering services, make absolutely certain that all conditions, including payment terms, are clear. The contract needs to cover all that has been consented to. It should be signed by all sides, and, if feasible, had been prepared or checked by an attorney. Attempting to add terms and conditions to tax bills is not a good idea.

If a service agreement has a defined duration, read the contract to understand your rights and penalties if you have to terminate the service agreement early.

Communication is key

Good communication is vital to prevent conflicts with your moving clients. You must therefore take the time to establish expectations. For example, a free moving estimate calculator feature on your website can greatly help in giving your clients an idea of the costs.

Never make guarantees that you can’t keep and honor the commitments you’ve made. However, if you are unable to maintain your agreement for any reason, inform the client. Provide a strategy for tackling the issue and fixing the situation. Call first, and then follow up with an email outlining an agreement achieved.

Many commercial disputes happen as a result of firms not being honest or failing to keep a client or supplier in the loop. Even when the news is unpleasant, keeping people informed and adjusting expectations can help avoid commercial disputes.

Keep all the documents

Documents on a table
A filling system for your documents is a must.

Take the time to preserve important communication and agreements to help protect yourself and your company. When you have reliable facts to refer to, you may not only resolve differences quickly but also discourage long-term arguments and legal proceedings. The following are some recommended practice ideas for maintaining good documentation.

  • Maintain a thorough filing system for all of your emails. 
  • Deals should not be done based on a handshake. This applies to both business and personal commitments.
  • Resist  Google search templates to generate your contracts. Each state has its own legal system, and you can’t be sure if the forms are correct or up to date.

Litigation is frequently halted when a side swiftly obtains a document that either resolves or adds color to a simmering issue. Keep every bit of communication!

Staff education

If you own a moving company, make sure your staff understands the scope of their ability to enter into contracts on your behalf. Consider if training is necessary if your staff participate in and negotiate deals. Contracts aren’t always simple. But, even a few hours of training for employees by your in-house team of lawyers or an outside legal counsel might cover the subject and assist detect various risks before they arise.

Examine your insurance policies

Insurance is not a hot topic of debate, yet it is a crucial part of risk management. Examine the following factors to guarantee that your company is properly insured.

  • Check that all current policies are valid and applicable to your company.
  • Discuss your alternatives with a number of agents.
  • Check to see if the insurance provider you’re working with is focused on your specific business needs. Are they relevant to the moving industry?
  • Recognize your probable need for a variety of policies. Those can include general commercial liability, errors and omissions, auto, property, workers compensation, product liability, etc.
  • Acknowledge your insurance company’s duties, including notice requirements, submitting documentation, and collaborating actively in any assessment.

Take initiative

Don’t ignore a displeased supplier or a client. Dealing with negative reviews is important and necessary if you wish to move forward and improve the image of your brand. If a possible conflict does not seem to be budging, recognize the issue and take appropriate action. Talking to a commercial lawsuit attorney or just making a phone call to try to connect with the offended party might be examples of this. Ignoring the issue may sometimes exacerbate hostility, and our attorneys constantly advocate for constructive involvement.

Prepare to negotiate and investigate alternate conflict settlement methods

A couple sitting in on a  business consultation.
Alternative solutions are always better than commercial disputes.

Judges often expect individuals implicated in commercial disputes to have investigated, and preferably developed, alternative methods of settling the issue. This is alternative conflict resolution. It might entail holding a negotiation meeting, in-person settlement discussions, or more official arbitration or mediation. Dispute settlement through other means will save you both money and time.

Final thoughts

Finally, it is critical to be fair in all that you do. Internal rules and procedures should help to sustain fair practices while realizing that no policy is 100% perfect. Strive for integrity in all you do, from negotiating and enforcing contracts to communicating with clients. From keeping your website updated, having a responsive web design and SEO, to being clear and accurate in your contacts – it all shows respect you have for your business and your customers. It’s not difficult to avoid commercial disputes if you follow the given steps and act accordingly.